Effective Date: 15/03/2025 

At Hoplite Brazilian Jiu-Jitsu we are committed to protecting your personal data and respecting your privacy. This page outlines how we collect, use, and protect your personal information in accordance with the General Data Protection Regulation (GDPR).

1. Who We Are

Hoplite Brazilian Jiu-Jitsu Unit 011, Solent Business Centre, 343 Millbrook Rd W, Southampton SO15 0HW adamwilson11@live.co.uk 07765881008 Data Protection Contact: Adam Wilson

2. What Personal Data We Collect

We may collect the following types of personal data: – Name, age, and contact details (email address, phone number) – Emergency contact information – Health or medical information (only when necessary for safe participation) – Class attendance records – Payment or billing information (for memberships, classes, or merchandise) – Photos or videos taken during classes or events (only with consent)

3. How We Use Your Data

We use your personal data to: – Register and manage your club membership – Communicate with you about classes, events, and club updates – Manage class bookings and attendance – Handle payments and billing – Ensure participant safety (e.g., knowing relevant medical info) – Share photos/videos on our website or social media (only with prior consent)

4. Legal Bases for Processing

We only process your data where we have a lawful basis to do so: – **Consent** – e.g., for using your photo on social media – **Contractual necessity** – e.g., to manage your membership or class bookings – **Legal obligation** – e.g., for record-keeping or insurance purposes – **Legitimate interest** – e.g., for club administration or improving services

5. Your Rights

Under the GDPR, you have the right to: – Access the personal data we hold about you – Request correction of inaccurate data – Request deletion of your data (when legally possible) – Object to or restrict certain types of processing – Request a copy of your data in a portable format – Withdraw consent (where processing is based on consent) To make a request, please contact us at adamwilson11@live.co.uk

6. Data Retention

We retain your data only as long as necessary for the purposes outlined above, or as required by law (e.g., for insurance or tax records).

7. Sharing Your Data

We will never sell your personal data. We may share it with trusted third parties such as: – Payment processors – Class booking systems – Insurance providers – Web hosting and IT service providers All third parties are required to be GDPR-compliant and handle your data securely.

8. Data Security

We take appropriate security measures to protect your personal data from unauthorised access, misuse, or disclosure.

9. Contact Us

If you have any questions about this GDPR policy or your data, please contact: Hoplite Brazilian Jiu-Jitsu Email: adamwilson11@live.co.uk Phone: 07765881008 Address: Unit 011, Solent Business Centre, 343 Millbrook Rd W, Southampton SO15 0HW