**Effective Date:** 15/03/2025

**Data Controller:** Hoplite Brazilian Jiu-Jitsu

**Contact Email:** adamwilson11@live.co.uk

1. Introduction

We respect your privacy and are committed to protecting your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

We may collect and process the following data:

• – Full name
• – Email address
• – Phone number
• – Address
• – Emergency contact details
• – Health/medical information relevant to training (with consent)
• – Payment and billing information

3. How We Use Your Data

We use your personal data to:

• – Manage bookings and class enrolment
• – Communicate regarding classes, schedules, or events
• – Ensure safety and emergency procedures
• – Process payments
• – Improve our services and website functionality

4. Legal Basis for Processing

We process your data on the following legal bases: – **Contractual necessity** – to deliver classes or services you’ve enrolled in – **Legitimate interests** – for business administration and communication – **Consent** – for health information and marketing (you may withdraw consent at any time)

5. Data Sharing

We only share your data with:

• – Service providers (e.g. payment processors, booking systems)
• – Emergency services (in case of an incident)

We do not sell or rent your data.

6. Data Retention

We retain your personal data only as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements.

7. Your Rights

Under the UK GDPR, you have the right to:

• – Access your personal data
• – Request correction of inaccurate data
• – Request deletion of your data
• – Object to processing or request restriction
• – Withdraw consent at any time
• – Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Security

We have implemented appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.

9. Cookies

Our website uses cookies to enhance functionality and gather analytics. You may manage cookie preferences in your browser settings. For more details, see our **Cookie Policy**

10. Contact Us

If you have any questions about this policy or wish to exercise your data rights, please contact:

**Hoplite Brazilian Jiu-Jitsu**
**Email:** adamwilson11@live.co.uk
**Phone:** 07765881008
**Address:** Unit 011, Solent Business Centre, 343 Millbrook Rd W, Southampton SO15
0HW